The name of this corporation shall be The Chicago Literary Club.
The object of the Club shall be literary culture.
Section 1. There shall be two classes of members: Resident and Non-resident.
Section 2. Resident members shall be limited to two hundred and fifty in number, unless temporarily increased by transfers from the Non-resident list.
Section 3. Proposals for membership shall be in writing and signed by three members of the Club. Each proposal shall state, in the blank form furnished for the purpose, the candidate's place of birth, age, occupation, general qualifications and, if a graduate of a college, the name of the college and the year of graduation; and that the proposers believe that the candidate desires to become a member of the Club.
Section 4. If the proposal is approved by the Committee on Officers and Members, the candidate's name, with the names of such candidate's proposers, shall be conspicuously posted in the Club rooms during two regular meetings, after which the Electoral Committee shall consider the application and vote thereon by secret ballot. Two blackballs shall prevent the election of a candidate. No rejected candidate shall be again proposed for membership within six months of rejection.
Section 5. Before admission to the Club, the candidate so elected shall qualify by (1) signifying his or her acceptance in writing to the Secretary and (2) paying to the Treasurer the following amount in full payment of dues for the year ending the thirty-first day of May next following his or her election, namely:
If elected during the months
of October, November, or December, the full amount of dues as set by the Board
If elected during the months of January, February, or March, sixty percent of the dues as set by the Board of Directors.
If elected during the months of April or May, forty percent of the dues as set by the Board of Directors.
the candidate fails to signify acceptance and pay the required amount of dues
within two months after being notified of his or her election by the Secretary,
such election shall be void. In addition, as soon as practicable after his or
her election, such candidate shall appear at a regular meeting of the Club,
accompanied by a proposer who shall present him or her to the presiding
officer, who in turn shall present such candidate to the members.
Section 6. The annual dues of Resident and Non-resident members shall be set by the Board of Directors not later than the month of October annually. Dues shall be set at an amount consistent with anticipated expenses and fiscal responsibility. No increase in the dues greater than ten percent in any year will be made without prior ratification by the members. Such ratification of a greater dues increase shall be considered and voted upon at the second regular meeting of members following announcement of the increase, notification having been sent by mail to all members at least ten days prior to such meeting, a simple majority of those present deciding the matter.
Payment of dues by members who have been enrolled for an aggregate of twenty years or more and are in good standing and have reached the age of sixty-five years shall be optional on their part. The bill for dues shall contain a statement calling the attention of members to the above set forth provision regarding optional payment of dues.
Board of Directors shall have the authority to impose a late charge in such
amount as it may determine on members whose dues remain unpaid sixty days after
the date of the mailing of the dues statement, which late charge may be
different in amount as between Resident and Non-resident members.
Section 7. A Resident member moving from the city of Chicago or vicinity who is in good standing and whose dues and other obligations have been paid in full may, upon giving notice to the Secretary and Treasurer, be transferred to the Non-resident list of members, provided that such member shall be required to pay Resident-member dues for any year in which he or she attends five or more regular meetings. A Non-resident member becoming a resident of
Section 8. Membership may be terminated as follows:
1. By voluntary resignation, provided the member resigning has paid all his or her indebtedness to the Club, and is in good standing.
2. When the dues of any member, including any late charge, shall remain unpaid for a period of three months, the Treasurer shall notify the member by mail that, unless all dues in arrears and late charges are paid within thirty days from the date of such mailing, their membership shall cease, unless the non-payment of such dues and late charges is accounted for to the satisfaction of the Board of Directors.
3. By the vote of three-fourths of the members of the Electoral Committee present at a meeting at which a quorum is present, provided that (1) a motion be regularly made and seconded at the previous meeting of the Committee that the name of the designated member be dropped from the rolls, setting forth the reason or reasons therefor, and (2) the Secretary shall have promptly notified the designated member by mail that such a motion is pending and that he or she may appear before the Committee and be heard, if such member so desires.
Section 1. The officers of the Club shall be a President, four Vice-Presidents, a Secretary, a Treasurer, a Historian, and a Webmaster. The Historian and Webmaster may also hold any other office except President. Each Vice-President shall be the chairman of a standing committee provided in Article V, Section 1.
Section 2. The officers and members of the standing committees shall be annually elected by ballot, on the second Monday in March, or, in case of a failure then to elect, as soon thereafter as shall be practicable. Their respective terms of office shall begin immediately upon the adjournment of the last meeting of the season except that the term of office of the members of the Committee on Arrangements and Exercises shall commence immediately upon election and shall continue until the adjournment of the last meeting of the full season for which it was elected. At the second meeting next preceding, the Committee on Officers and Members shall submit their regular nominations for all the offices to be filled; and thereupon any member or members of the Club may make one or more nominations in opposition to those of the Committee.
At the time of making such nominations, the Committee, or the member or members making any such nomination as aforesaid, shall state that each of the persons so nominated has affirmatively consented to serve in the office for which nominated. The candidates for whom the highest number of votes shall be cast, respectively, shall be declared elected. A vacancy may be filled by the Board of Directors and the member selected to fill such vacancy shall continue in office until the adjournment of the last meeting of the full season for which the member was so selected.
Section 3. The officers of the Club shall perform such duties as are implied by their respective titles, and as shall be prescribed by these By-laws. The duties of each such officer shall include the following:
The President shall preside at all meetings of the members of the Club and of
the Board of Directors; shall call meetings of the Board of Directors from time
to time or as may be requested by any director; shall coordinate the operations
of the respective officers and committees; and shall generally be responsible
for the effective operation of the Club. The President shall be ex officio a
member of each of the standing committees.
2. Each Vice-President shall be responsible for the performance of the duties of the standing committee of which he or she is chairman. In the event of the death, resignation or other disability of the President, the duties of the President shall be performed by the senior Vice-President, such seniority to be determined in the order in which the committees of which the Vice-Presidents are chairmen are set forth in ARTICLE V, Section 1.
3. The Secretary shall perform the statutory duties of the office of secretary of the Club; shall serve as secretary and record the minutes of all meetings of the members and of the Board of Directors and obtain for placement in the Club's archives one or more copies of each paper presented to the Club; and shall be responsible for maintaining the roster of members of the Club, for mailing all notices and other communications to members, for the preparation and mailing of the Year Book, and for mailing to members a copy of each paper selected for printing and publication by the Club. In the event the President is not present at any meeting of the members, the Secretary shall appoint a member of the Club to preside at such meeting.
4. The Treasurer shall be responsible for the supervision and execution of the financial affairs of the Club (subject to the direction of the Board of Directors) and shall also be specifically responsible for the collection of dues from members and all other amounts due and owing to the Club the collection of all income from the investments of the Club, the payment of the obligations of the Club incurred from time to time, and the investment and reinvestment of the funds of the Club with prior approval of the Board of Directors. The Treasurer shall report regularly to the President and the Board of Directors with respect to the finances of the Club. The Treasurer shall also advise the President, the Committee on Rooms and Events, the Committee on Publications, and others (as needed) with respect to costs and expenses. During the fiscal year of the Club, the Treasurer shall prepare (a) an annual budget for review and approval by the Board of Directors and (b) interim (unaudited) financial statements of the Club for review by the President and the Board of Directors. Promptly after the end of each fiscal year of the Club, the Treasurer shall furnish to the President and the Board of Directors a report on the finances of the Club prepared by a firm providing accounting services selected by the Board of Directors, showing the income and disbursements for such year and including a balance sheet as of the close of such year, in each case compared with the preceding fiscal year, and a copy of such annual financial report shall be mailed by the Secretary to the members. The Treasurer shall be ex officio a member of the Committee on Rooms and Events.
5. The Historian shall be responsible for preserving, interpreting, and transmitting the history and traditions of the Club, its documents and literary exercises. The Historian shall perform the duties of Secretary in the event of the death, resignation or disability of the Secretary. The Historian shall ordinarily be a past president.
6. The Webmaster shall be responsible for the conduct of the electronic business of the Club, in particular for maintaining a presence for the Club on the Internet and preparing papers, publications, and other materials provided by the members and the officers of the Club for presentation electronically. The Webmaster shall also be responsible for dissemination of papers, publications, and other materials to libraries, educational institutions and other repositories.
officer shall perform such further duties not inconsistent with the foregoing
as shall from time to time be requested by the President or by the Board of
Section 4. The officers of the Club shall constitute its Board of Directors, and as such shall be responsible for the control and management of its affairs and funds. They shall be entrusted with all business not committed to the Electoral Committee or to any standing or special committee, and shall have the power to fill vacancies in any of the standing committees. Five directors shall constitute a quorum for the transaction of business.
The Board of Directors may appoint a person, who need not be a member, as Administrative Secretary of the Club and may appoint such a person or any entity as Administrative Agent of the Club. The administrative duties and responsibilities of any such Administrative Secretary or Administrative Agent shall be determined from time to time by the Board of Directors or by officers referred to in Sections 1 and 3 of this ARTICLE IV. Appointment of a person or entity as Administrative Secretary or Administrative Agent shall not result in any such person's becoming a director or in any such person or entity's obtaining authority not conferred by the Board of Directors or by any of such officers.
Standing Committees and Electoral Committee
Section 1. The standing committees of the Club shall be as follows:
1. On Officers and Members.
2. On Arrangements and Exercises.
3. On Rooms and Events.
4. On Publications.
Section 2. In addition to the ex officio member or members, each
standing committee shall consist of a chairman, who shall serve for one year,
and four other members, two of whom shall be elected each year to serve for two
years. At least three of the members of the Committee on Officers and Members
shall be past presidents of the Club.
Section 3. The several standing committees shall perform the duties implied by their respective titles, and as shall be prescribed by these By-laws. The duties of each such standing committee shall include the following:
The Committee on Officers and Members shall make nominations of officers of the
Club and members of standing committees as prescribed in ARTICLE IV, Section 2.
No member of the Committee shall be considered for nomination to any office of
the Club. It shall take action with respect to proposals for membership as
prescribed in ARTICLE III, Sections 3 and 4. It shall recommend to the
President the person to be appointed from time to time as The Arthur Baer
Fellow or to any other fellowship. It shall take appropriate action to
encourage the maintenance and increase of the membership within the limitations
imposed by ARTICLE III, Section 2.
2. The Committee on Arrangements and Exercises shall be responsible for the selection of members to present Literary Exercises at the meetings in accordance with ARTICLE VII, including the making of substitute arrangements when a scheduled essayist for any reason fails to present a paper. It shall furnish to the Secretary the Scheme of Exercises prescribed in ARTICLE VII, Section 4, in time that it may be printed in the Year Book.
3. The Committee on Rooms and Events shall have charge of the Club rooms and its physical property. It shall be responsible for making arrangements for suitable rooms for each meeting of the members of the Club and shall make all arrangements for the conduct of the Annual Reunion and Dinner, Closing Meeting, and other special meetings and occasions of the Club.
4. The Committee on Publications shall be responsible for the selection and printing of all papers to be published by the Club, in accordance with the Regulations set forth in ARTICLE X of these By-laws, and shall cause the printed papers to be delivered to the Secretary for distribution to the members.
The Committee shall consider for publication all papers delivered during the Club year preceding the year for which the Committee serves; it shall not consider any paper presented by a current member of the Committee, but any such member may request that a paper not considered for this reason be considered by the Committee serving for the first subsequent year in which he or she is not a member of the Committee.
5. Each standing committee shall perform such further duties not inconsistent with the foregoing as shall from time to time be requested of it by the President or the Board of Directors.
Three members of each standing committee shall constitute a quorum for the
transaction of business.
Section 5. Each standing committee shall keep proper minutes of any action taken by such committee and such minutes shall be filed with the Secretary promptly after the meeting at which such action was taken.
Section 6. The members of the four standing committees, together with the President, Secretary, Treasurer, Historian, and Webmaster, shall constitute the Electoral Committee. It shall be the duty of the Electoral Committee to consider and vote upon proposals for membership submitted by the Committee on Officers and Members. It shall meet promptly upon the submission of such proposals, six members constituting a quorum for the transaction of business.
In case a quorum of the Electoral Committee shall not be present when called to meet on the evening of a regular meeting of the Club, the presiding officer may appoint one or more members of the Club, not exceeding three in number, to make up a quorum and act as members of the Committee for that meeting only; provided, however, that no member who has signed a proposal for membership to be considered at such meeting shall be eligible to vote upon such proposal.
Section 7. The President and the four Vice Presidents shall serve as a Committee of the Board of Directors responsible for making recommendations to the Board of Directors as to whether and to what extent the Club should in any season itself engage, or make donations to other organizations that engage, in literary activities (in addition to Club activities expressly referred to in these By-Laws) or in other charitable, educational, or community activities. The final decision of the Board of Directors as to what donations, if any, the Club shall make in any season to any such other organizations shall be reported to members at a Monday meeting promptly after such decision is made.
Meetings of Members
Section 1. Regular meetings of the members of the Club shall be held every Monday evening from the first Monday in October to the last Monday in May, inclusive, provided, however, that the Board of Directors may suspend meetings on any eight Monday evenings during the season and may twice schedule the meeting to be held in any week for a day other than Monday.
Section 2. Special meetings of the members of the Club may be called by the President from time to time and shall be called by the President upon the written request of ten or more members of the Club.
Section 3. The order of proceedings at the regular meetings, and any special meeting, of the members of the Club, unless otherwise specifically provided by the Board of Directors, shall be under the direction of the President.
Section 4. Each meeting of the members of the Club shall be held at such place and at such time as shall be fixed from time to time by the Board of Directors and stated in the notice of the meeting.
Section 1. Literary Exercises in general shall not continue more than one hour.
Section 2. Each essayist shall select his or her own subject and be free to express any opinions whatsoever thereon.
Section 3. The Club, as such, shall express no opinions on religion, politics, social science, political economy, or any other subject. It shall not, by vote, endorse or condemn any paper that may be read, or views that may be expressed, by any member. No paper, at the time it is read, shall be open to adverse criticism in the Club.
Section 4. The Committee on Arrangements and Exercises shall, on or before the first meeting of the Club in each year, prepare a Scheme of Exercises, with the dates and the names of the essayists, for the whole season. The title selected by each essayist shall be announced at the meeting next preceding.
Twenty Resident members of the Club shall constitute a quorum for the transaction of business at any regular or special meeting of the members of the Club; but a lesser number shall have power to adjourn the meeting from time to time.
These By-laws may be amended at any regular meeting of the members of the Club at which a quorum is present by the vote of not less than two-thirds of the members present in person at such meeting, provided that notice of such meeting, accompanied by a copy of the proposed amendment or amendments, shall be mailed to the members of the Club by the Secretary at least thirty days prior to such meeting.
Regulations for Selecting and Printing Papers
The following regulations shall govern the selection and printing of papers to be published by the Club, and the activities of the Committee on Publications.
Section 1. All papers selected for publication by the Club shall be printed separately in small volumes, or booklets, uniform in size and in the very best style so far as paper, presswork, and the general make-up are concerned. The books in their outward appearance, as well as their subject matter, must be creditable to the Club and such as to please book-lovers.
Section 2. One copy of every paper printed shall be sent to each member whose dues to the Club are fully paid; and an opportunity shall be given in advance of publication to subscribe for additional copies at the cost of manufacture and delivery.
Section 3. The author of any paper printed by the Club shall be entitled to ten copies without charge.
Section 4. The selection of papers to be printed shall be made by the Committee on Publications.
Section 5. Recognizing the fact that many of the papers read before the Club are on themes of transient interest, or such as to interest but few of the members; and that others are prepared in such haste that their authors would not care to have them printed; and that it is desirable to make the standard of papers printed by the Club as high as possible, the Committee on Publications shall not authorize the printing of more than three in any one year, unless the conspicuous merit of a larger number and the abundant subscriptions received shall make it appear unquestionably wise to do so. The committee shall be under no obligation to authorize the printing of any greater number than it sees fit.
Section 6. In making its selections the Committee shall be guided by the expressed wishes of the members present when the papers are read before the Club, but shall be free to disregard such expressions concerning any paper it may deem unworthy of the imprint of the Club.
Section 7. After selecting one or more papers for publication, the Committee shall have file cards typed for all papers turned in by the previous season's essayists in the precise form prescribed by The Newberry Library. All papers and file cards shall then be delivered to the Special Collections Section of The Newberry Library, 60 West Walton Place, Chicago IL 60610.
THE ARTHUR BAER FELLOWSHIP
Arthur Baer Fellowship, established April 26, 1976,
provides a one-year membership for a person accomplished in any field of
endeavor who would contribute to the interest of our meetings and be